Administrative Assistant

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

Bechtel is the licensing, engineering, procurement, and construction partner on TerraPower’s Natrium team. Selected by the U.S. Department of Energy (DOE) for its Advanced Reactor Demonstration Program, Natrium is participating in a DOE initiative to re-establish U.S. leadership in nuclear energy that provides matching funding to industry to design and build an operational advanced reactor. TerraPower, a leading advanced generation technology company founded by former Microsoft CEO Bill Gates, will be deploying its 345 MWe sodium fast reactor (SFR), called Natrium. The Natrium plant features an advanced, cost-competitive reactor design that is safer, simpler, easier and less costly to construct, less expensive to operate, and able to provide energy that is competitive with fossil fuels. It also features an innovative molten salt energy storage system designed to be complementary to solar and wind power by evening out the peaks and valleys in production when the sun is not shining, or the wind is not blowing. With the reactor and energy storage output combined, the plant can produce more than 500 MWe of power. Other Team Natrium partners include GE Hitachi Nuclear Energy, Energy Northwest, PacifiCorp, and Duke Energy, along with support from a number of national laboratories and universities. This DOE Program has the potential to be the largest funding program for advanced nuclear power in U.S. history and will shape the future of nuclear energy for decades. We invite you to join our team for this historic and interesting opportunity. 

Job Summary:

The Project/Site Administrative Assistant provides administrative and operational support to project leadership and multiple project functions, including Environmental, Safety & Health (ES&H). This role coordinates communications, meetings, records, reports, onboarding support, and routine site administration while helping maintain organized, accurate, and compliant project operations.

Major Responsibilities:

Administrative Support

• Provide administrative support to project managers, supervisors, functional leads, ES&H personnel, and project teams as assigned.
• Prepare correspondence, reports, presentations, meeting materials, briefing packages, charts, graphs, and other project documentation.
• Manage calendars, schedule meetings, reserve rooms, coordinate logistics, and organize materials for meetings, orientations, and training sessions.
• Maintain distribution lists, project rosters, contact databases, organization charts, staffing reports, and functional team lists.
• Coordinate office supplies, equipment, seating, office moves, workspace assignments, visitor logistics, and site administrative requests.
• Support site communications, all-hands announcements, project notices, and routine updates while handling sensitive information with discretion.

Environmental, Safety & Health (ES&H) Administrative Support

• Assist ES&H personnel with compiling, formatting, and distributing statistical, performance, compliance, and management reports.
• Prepare data, charts, graphs, dashboards, workload forecasts, and other materials using information from technical and non-technical sources.
• Support preparation and distribution of ES&H policies, procedures, specifications, alerts, bulletins, toolbox messages, lessons learned, and other communications.
• Organize materials for ES&H meetings, orientations, training sessions, program reviews, and presentations. May operate a variety of audiovisual equipment.
• Track ES&H follow-up actions and assist with maintaining routine and confidential ES&H records, filing systems, databases, trackers, webpages, and information systems.
• Review ES&H deliverables for formatting, completeness, quality, and conformance with established standards and procedures.

Records & Document Management

• Maintain project files, functional records, and administrative documentation in accordance with project procedures.
• Assist with document control, records retention, filing requirements, and retrieval of routine and confidential documents.
• Support audits, reviews, assessments, inspections, and compliance activities by locating records, preparing materials, and tracking follow-up actions.
• Review documents and deliverables for quality, consistency, formatting, and conformance with established project standards.

Education and Experience Requirements:

• High school diploma or equivalent.
• 2+ years of administrative, project support, functional support, or office coordination experience.
• This role requires a facility-specific clearance that requires U.S. Citizenship to obtain.
• Must be able to complete and pass a pre-employment drug screen and background check which includes verification of employment and education.
• Must be able to obtain and maintain site badge for access.

Required Knowledge and Skills:

• Proficiency with Microsoft Office applications including Outlook, Excel, Word, PowerPoint, and Teams.  A skills assessment may be administered to determine proficiency.
• Strong written and verbal communication, organization, interpersonal, and customer service skills.  A spelling/grammar skills assessment may be administered to determine proficiency.
• Excellent organization/time management, problem solving, and interpersonal skills. 
• Ability to prioritize multiple assignments, meet deadlines, follow up on open actions, and maintain confidentiality.
• Ability to compile information from multiple sources and prepare accurate reports, trackers, and presentation materials.
• Experience supporting engineering, construction, industrial, energy, or large capital projects.
• Experience supporting ES&H, quality, project controls, document control, or other project functions.
• Experience with document management systems, records management, databases, reporting systems, project controls tools, or advanced Excel/PowerPoint reporting.
• Prior experience working in an engineering, procurement, and construction environment. 
• Prior experience working in a government contracts environment.
• Prior experience with Bechtel’s Aconex software, a plus.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.  Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.